In response to the COVID-19 Coronavirus Pandemic, MACAE has created this page as a launching pad for information on resources, best practices and recommendations.

As of August 2020, MACAE Office staff are working remotely, Monday-Friday from 8am-4pm.  You can contact Judy Walker, Secretary at macaeoffice@gmail.com or Patrick Brown, Director at macaeoutreach@gmail.com.  Messages can also be left at 517-492-1367 and will be returned as soon as possible.

Ongoing Work Groups:

In response to COVID-19 implications on programming, MACAE continues to provide interactive ways to stay engaged through our Summer Work Groups.  Please consider joining Remote Testing for CASAS, Remote Testing for TABE, Framework for Reopening or Distance Learning.  All members are welcomed to attend.  Email Patrick at macaeoutreach@gmail.com.

Informational Websites:

There are a number of websites with information regarding the Coronavirus.  MACAE recommends these websites to members:

www.Michigan.gov/coronavirus: Updates from the State of Michigan and the Governor’s Office

www.coronavirus.gov: Updates from the U.S. Center for Disease Control and the White House Operations Office.

www.michigan.gov/adulteducation: The State Adult Education Office Frequently Asked Questions (FAQs) surrounding Coronavirus and adult education programming.

Guidance from the Office of Career Technical and Adult Education (OCTAE) Office: Click here to download the FAQ.

 

MACAE Information to Membership: 

October 14 MACAE Membership Check-in: MACAE’s Monthly October 2020 Membership Update.  Information specifically for MACAE Members.  A copy of the PPT can be found here: October 14 MACAE Membership Check In.  A recording of the session can be found by clicking here. Thank you to our members for their continued investment.

September 29th Futures for Frontliners Path 2 Informational Session: A joint update from MACAE and the Department of Labor and Economic Opportunity on the Futures for Frontliners Program.  A copy of the PPT can be found 2020.09.30_Futures for Frontliners Program _AE.  A copy of the recording can be found here.

September 19 MACAE Membership Check In: MACAE held a Membership Check-In for all programs on September 19, 2020.  Information included an advocacy update, resources from the Michigan Department of Technology, Management and Budget and from the Department of Education.  A copy of the PPT can be found here: September 16 MACAE Membership Check In. A recording of the session can be found by clicking here.  The MACAE Membership Check-In begins at the 1 hour and 9 minute mark.

September 19 Futures for Frontliners Informational Session: MACAE and the Department of Labor and Economic Opportunity held a joint Informational Session on the Futures for Frontliners Program. A copy of the PPT can be found here: 9.15-Futures for Frontliners Program (Path 1 2).  A recording of the session can be found here.

Complete information on the Futures for Frontliners Program can be found at the FFF website: https://www.michigan.gov/frontliners/

August 19 Membership Check-In: MACAE held a Membership Check-In on Return to Work and Learn resources,  MACAE association updates, funding and advocacy initiatives.  We would like to thank Augustine Syrovy from the Michigan Occupation Safety and Health Administration (MIOSHA) for sharing his expertise and resources.  You can find a link to his Michigan COVID-19 Resources.  A recording of the session can be found here.

7-30 GED Testing Centers Check-In MACAE hosted a GED Testing Centers Check-In on July 30, 2020.  The Check-In reviewed opening guidance for testing centers, online proctoring update, Pearson Vue Center Testing Guidance (PVTC COVID Guide_May2020_F (2)) and an update on State Guidance.  A recording of the session can be found here.

May 20 Membership Check-In On May 20th MACAE Conducted a Membership wide Check-in.  This included an update on MACAE’s operations and programming, an update from the State Adult Education Office on their updated assessment policy, an advocacy update for membership and a look at our Framework for Reopening to be released soon. A PDF version of the power point is at this link.

May 20th Membership Check-In recording: A zoom recording of the May 20th webinar.

April 15 Membership Check- InOn April 15, 2020 MACAE conducted a Membership wide Check-In in response to the Coronavirus.  This was the second such update to our membership.  We presented important resources and updates from the Michigan Department of Education and the Michigan Department of Labor and Economic Opportunity. State Adult Education Staff were also on the call.  MACAE made several recommendations regarding staff responsibilities and continued operations of program.

Membership Wide Check-In April 15th: A Zoom recording of the Membership-Wide Check-In

Membership Wide Check-In Powerpoint- March 25th: On March 25, 2020 MACAE presented a MACAE Membership Check In in response to the Coronavirus.  We gave important updates, provided recommended guidelines for program operation and long term planning and answered questions.  Many of the documents discussed can also be found below.

Membership Wide Check-In- March 25th: A Zoom recording of the Membership-Wide Check-In.

 

Forms and Templates:

MACAE Return to Learn and Work Framework MACAE’s Template for Reopening Fall 2020.  This should serve as a guideline for all programs.

MACAE- Template for Programs Interim Plan for Operations: MACAE recommends that ALL programs develop a written Interim Plan for Operations that can be shared with staff members, participants, community stakeholders, etc.  This Template can be used as a guide for programs to develop plans around articulating what operations they currently are running, which staff are working and considered essential, what expectations there are for students.  MACAE encourages ALL programs to refer to this template and make adjustments as new developments occur. (Downloadable Word Template: MACAE- Template for Programs Interim Plan for Operations)

Priorities Page: This document outlines the priorities that programs should focus on regarding the interim closure of a program due to Coronavirus.  MACAE encourages all member programs to have documentation for these recommendations.

Best Practices for Sustained Program Operations:MACAE recommends that programs implement these Best Practices for Sustained Program Operations during this time to leverage potential long-term programmatic changes.  This is an action-oriented check list that can be completed this week or next. Accompanying documents are listed below.

Staff Hours: This document could serve as a sample hourly staff log.  During this unprecedented time, many staff members are working different hours or in slightly different capacities.  In agreement with the Michigan Department of Education and Michigan Labor and Economic Opportunity, MACAE encourages all programs to pay staff members (salary or hourly) during this time.  Ultimately, it is a local decision, but state and federal funds are allocated. MACAE recommends that programs have staff members document work hours during this time, especially if that staff member is functioning in a different capacity.  This document could serve as a sample hourly staff log.

Remote Work Log – Another sample Staff Hours Recording Log (MACAE Member Program). During this unprecedented time, many staff members are working different hours or in slightly different capacities.  In agreement with the Michigan Department of Education and Michigan Labor and Economic Opportunity, MACAE encourages all programs to pay staff members (salary or hourly) during this time.  Ultimately, it is a local decision, but state and federal funds are allocated. MACAE recommends that programs have staff members document work hours during this time, especially if that staff member is functioning in a different capacity. Another sample Staff Hours Recording Log (Submitted by Southwest Economic Solutions)

SAMPLE- Kent ISD Interim Plan for Operations :Using the template provided above by MACAE, Kent ISD Adult Education has shared this interim plan for operations through the rest of the program year.  Thank you to Oogie Lamar, Director, for sharing.

SAMPLE- Student Contact Log: A sample of a how a program might want to document Student Contact Log hours during this time.  There could be one person following up with participants or it could be an assigned task to each instructor or staff member.

SAMPLE- Student Contact Log 2: Another sample of how a program might want to document Student Contact log hours during this time.  There could be one person following up with participants or it could be an assigned task to each instructor or staff member. (Submitted by IOSCO RESA)

 

Online and Digital Learning Resources: 

There are a variety of instructional and learning resources available during this time.  Below are listed materials that you might find helpful.  MACAE has partnered with a number of online vendor programs to provide digital learning opportunities for programs and participants during this time:

Comprehensive List of Educational Companies offering free online learning resources during this time.

Resources Page: List of MACAE Recommended resources for classroom instruction and teacher curriculum and planning

Age of Learning: Age of Learning announced they are providing free home access to ABCmouseAdventure Academy, and ReadingIQ for all affected families in the U.S.

Go towww.ageoflearning.com/schools to obtain free access to the programs for their students during school closures. This media advisory  link contains brief descriptions of the programs.

Aztec Learning Software: Aztec Software is pleased to support the adult learners in Michigan by offering online courses for adult education programs that have made the decision to switch to online learning rather than direct instruction. Contact their local Account Manager, Matt Jones, at (313) 486-3830 or mjones@aztecsoftware.com.

Burlington English: Burlington English is offering 100% web based CORE program in order to limit the disruption to the learners. Students will be able to access Burlington virtually from their desktops, tablets, Ipads, phones, etc. Burlington is offering a 3 month option with the 4th month free for $24 per seat to get them through this crisis.

Contact: Louie Paras: Lewis.p@burlingtonenglish.com, 313-55-3749

The Family Learning Company: CoronaVirusFamilyLiteracy The Family Learning Company is providing a free opportunity.  We look forward to partnering with Adult Education during these challenging times.  Please let us know if you have questions, need additional information or would like to schedule a demo.

Peter Dublin, President
(617)354-7734

GED Testing Services:  GED Testing Services has created a resources page for educators.  The link includes a link to Tuesdays for Teacher webinars recordings,  To access the resources page, click here.

High Speed Internet:  A number of internet and cable vendors offer resources. Click here.

Kent ISD Adult Education: An instructor from Kent ISD has created this online website for her ESL and ABE students (Generously provided by Oogie La Mar, Kent ISD Adult Education)
Michigan Department of Education: The Department has created this Educator’s Guide to the Social and Emotional Needs of Students To download, click here. 

Oakland Literacy:We have developed a tutoring lesson plan about how to spot fake news related to COVID-19 for intermediate to advanced ESL students that we thought might be worth sharing.  (Generously submitted by Lisa Machesky, Oakland Literacy)

ProLiteracy: Distance Learning Tips. Click here.

Read Theory: In the past week, we have been getting an increased amount of questions about distance-learning, so we created a short video that explains how to efficiently use ReadTheory to facilitate distance-learning. Watch it here.

Romulus Adult Education: An instructor from Romulus Adult Education has created this interactive website for her participants. (Generously provided by Renae Gowen, Romulus Adult Education)

Zoom Mtg – HOST:A simple guide for hosting a Zoom meeting. (Generously provided by Shelley Hanson, Swan Valley Adult Education).

Zoom Mtg – PARTICIPANT:A simple guide for participating in a Zoom meeting. (Generously provided by Shelley Hanson, Swan Valley Adult Education).